Teaching in Higher Ed

Productivity

Podcasts' Contribution to My Personal Knowledge Management System

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I've been creating some courses around the subject of personal knowledge management (PKM). One aspect of my own lifelong learning system that I didn't address comprehensively in those modules is the subject of podcasts.

Below are the podcasts I find most integral to my PKM system.

waitwaitNPR's Wait Wait Don't Tell Me

This podcast entertains my husband and I each week, as they review the week's news in a light-hearted, humorous way. I look forward to listening to it more than any other podcast I subscribe to…

http://www.npr.org/programs/wait-wait-dont-tell-me/

 

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Capture tools

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One of the big principles asserted in David Allen's Getting Things Done is the importance of having a regular “dump” of what's in our brains into some type of capture system. Some of his process of capturing what's on our minds happens in a somewhat prescribed manner, where we look at what projects are on our plates and what next actions relate to each of them. He also has some great trigger lists, where we can read through a list that is designed to trigger our minds to think about stuff that needs doing. The second method of capture recommended by Allen comes more in the moment, as we remember something that needs to be addressed.

I have a few apps that I use when capturing what's on my mind and getting it recorded somewhere. Each of these apps is located on my home screen, so I have easy access to it.

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Pick one thing

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We started a couple of EdTech groups on our campus last semester. One piece of guidance I gave at the start of almost every gathering was to not to try to implement every good idea that participants heard about, but rather to pick one thing at each meeting that would be of most benefit.

As I think back to our groups' collaboration last semester, here are five ideas that might be a good fit for the one thing to focus on for the Spring 2014:

USE iANNOTATE TO GRADE ON YOUR IPAD

Most of our group members have an iPad. The iAnnotate application comes highly recommended as a good tool for those people who like to “write” on students' papers when giving feedback. I prefer the TurnItIn iPad app, but with that comes the downside of not being able to “write” using a stylus, etc., in giving students input.

LEARN STUDENTS' NAMES AND MORE USING THE ATTENDANCE2 iPHONE APP

The Attendance2 iPhone app is a great way to track attendance, ensure you are engaging more of your students, and to learn students' names faster. It also allows you to import students' names, data, and photos, so you don't have to manually enter information that is already contained elsewhere. Finally, there are reports you can send to students, or to yourself, to keep up with how many times a student has missed and what specific days they were absent.

USE TEXT EXPANSION SOFTWARE TO AUTOMATE COMMON REPLIES

If you're on a Mac, TextExpander is a terrific tool to use to store commonly-used “snippets” of text that you can have automatically typed in, whenever you type a shortcut. When students ask me about how to get a recommendation from me, I just type in a shortcut (VU-rec) and a couple of sentences are entered into my reply to them, along with a link to my web page where I instruct students on how to request a recommendation from me. On a PC, the software that does a great job on text expansion is Breevy.

TURN OFF NOTIFICATIONS

Sometimes, the best boost in productivity we can get is when we shut off the technology. I recently turned off all but a couple notifications that pop up on my iPad and iPhone and I really don't have anything that regularly notifies me of stuff (incoming email, messages, etc.) on my computer. I have a relative who has their phone set to make a noise and vibrate every single time he receives an email. I can only imagine the kinds of distracted thinking that practice leads to… Let's all agree to be less “alone together” this semester.

TRACK YOUR PROGRESS TOWARD GOALS

There is a surge of interest in what is called the quantified self, tracking the small choices we make in our lives, in order to produce big results. My family uses technically-enhanced pedometers called FitBits, which allow us to track our steps and compare our results with each other. Even in my final month of pregnancy, I still find myself motivated to park a little bit further away, or to go for a short walk most days.

My husband has been benefitting from an iPhone app that tracks his daily habits called Lift. My husband, Dave, recently interviewed the founder of Life on his podcast, in case you would like some broader advice on how to create and track effective leadership habits.

Now… it's your turn…

***

What is your pick for the one thing you're going to implement this semester to make it better than last year?

– Bonni

Save time by linking smart

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We have all been there.

You wrap up next semester's syllabi and someone writes in with a policy that needs to be added to the document. You have already posted it to your learning management system, emailed it to the department coordinator, and sent it to a few proactive students. Now you have to track all the copies down and send out the revisions.

In this demo, discover how to skip all those steps by linking smart:

Let me know in the comments what other ideas you have for cloud-based time savers, as well as any future demos you would like to see…

Checklist for class planning efficiency

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checklist-sm

I have written previously about using checklists to maximize my efficiency in class planning. The Chronicle of Higher Ed has had posts regarding this topic, as well, with this one being a terrific introduction to the topic. My semester checklist continues to evolve, so have hesitated sharing it here. However, I passed it on to a few of my colleagues and they said it was quite beneficial, even though they modified it considerably for their own use.

Here is my work-in-progress class planning checklist on Evernote.

In order to boost my productivity even further, I take a condensed version of the checklist and import all the items via a single email to my task manager tool of choice (Remember the Milk). The comments about each item in the checklist don't need to be repeated in my to do list, but I have left them there mostly for the colleagues who I have sent the list to in the past who might benefit from the additional detail.  RTM allows you to import a whole series of tasks in a single email, For tasks that repeat, based on the number of classes that I teach, I enter a separate task for each course (for example, revising and posting a syllabus needs to happen for each class). For items that only occur once per semester, such as updating my CV and re-posting, I only include a single task.

Here is my also-work-in-progress Remember the Milk task list import email.

If you want an entirely different example of what an academic in a scientific field keeps in mind as he develops his to do list, see this post from drosophiliac.com.

Feel free to comment below on any of the many items I'm sure I have missed on my ever-changing checklist. This is my second year using it and I've already made a bunch of changes from last year. I'm looking forward to hearing from you on how to improve it even more.

Best wishes to you as you plan your upcoming classes,

Bonni